Assume the A/R account is associted to a company (for Travel Agents, they are similar – details in the later paragraphs). You will need to do the following steps

1. Create an A/R account in Financial Settings (see Section 2.4 Accounts Receivable Accounts above)
2. Create a Payment Type “Direct Billing” (or any name of your choice) with the “Check AR” flag set (see Section 2.5 Payment Type Codes above)
3. Create a company profile and link it to the reservation
4. Link the company profile to the A/R account
5. Create a separate folio for the company
6. select Payment Type “Direct Billing” when making the payment.

Ad 3: Create a company profile and link it to the reservation

Open the Reservation Details window, click on the  button in the Company Name field to select one from a list of existing company profiles. You can also click on the “Create a new profile” button to create a new profile

You can also create a company profile at the Contact Manager

Ad 4: Link the company profile to the A/R account

Open the profile details of the company profile in the Contact Manager, set the Accounts Receivable field. You must already have the A/R accounts configured in the Financial Settings section.

After linking the company profile to the A/R account, you will be able to see the A/R Acct # in the Reservation Details window:

Ad 5: Create a separate folio for the company

Details can be found in Section 4.1 above

Ad 6: Select Payment Type “Direct Billing” when making the payment

Assuming you have a Payment Type “DB” (Direct Billing) configured in the system, when an A/R account is associated to the reservation, you will be able to select it when you process payment. Then the system will post the payment to the A/R Ledger instead of the Guest Ledger.

To bill a reservation to a Travel Agent profile

Follow similar steps above. You can link a Travel Agent profile to a reservation by entering the TA informaiton under the OTA/GDS & TA tab

When you enter the TA name in the Travel Agent Name box, a list of existing TA profiles will show in the dropdown list. Select one from the list, or enter the new information for a TA profile.

Note: the TA profile is identified by its IATA number, which is a mandatory field