Assume that the accounts receivable (A/R) account is associated to a company (for Travel Agents, they are similar – details in the later paragraphs). You will need to do the following steps:

1. Create an A/R account in Financial Settings (see this section)
2. Create a Payment Type “Direct Billing” (or any name of your choice) with the “Check AR” flag set (see this section for payment type codes)
3. Create a company profile and link it to the reservation (See below)
4. Link the company profile to the A/R account
5. Create a separate folio for the company
6. Select Payment Type “Direct Billing” when making the payment.

Now, how to create a company profile and link it to the reservation?

Open the Reservation Details window, click on the button in the ‘Company Name’ field to select one from a list of existing company profiles.

You can also click on the “Create a new profile” button to create a new profile.

You can also create a company profile at the Contact Manager.

Now, how to link the company profile to the A/R account?

Open the profile details of the company profile in the Contact Manager, set the Accounts Receivable field. You must already have the A/R accounts configured in the Financial Settings section.

After linking the company profile to the A/R account, you will be able to see the A/R Acct # in the Reservation Details window:

How to create a separate folio for the company?

Details can be found in Section 4.1 above

Select Payment Type “Direct Billing” when making the payment

Assuming you have a Payment Type “DB” (Direct Billing) configured in the system, when an A/R account is associated to the reservation, you will be able to select it when you process payment.

Then the system will post the payment to the A/R Ledger instead of the Guest Ledger.

To bill a reservation to a Travel Agent profile

Follow similar steps above. You can link a Travel Agent profile to a reservation by entering the TA information under the OTA/GDS & TA tab.

When you enter the TA name in the Travel Agent Name box, a list of existing TA profiles will show in the dropdown list. Select one from the list, or enter the new information for a TA profile.

Note: the TA profile is identified by its IATA number, which is a mandatory field