If the Night Audit is enabled with the Auto mode, the room and add-on charges will be posted to each folio for every checked-in reservation automatically, but if the guest incurred any incidental charges, for example, a room service meal or laundry, you can open the folio and click the ‘Post’ button to post the charges […]
How to open / create a folio?
A default Folio is automatically created when a reservation is made. For a multi-room reservation, each room has its own folio. Open the Reservation Details window, the folio is under the Bill & Payments tab. Click on the Folio Number to open the Folio. Create additional folios for a Company or Travel AgentSometimes you may want […]
Enable Auto Nightly Audit
The Night Audit performs the following financial related tasks It is important that night audit is done every night when there is no more check-in activity for the day. While you can choose to run the audit manually every night, it is recommended to enable the automatic Night Audit function so the system performs the […]
Associate Posting Codes to Add-on items
In order for the Night Audit process to post add-on charges to the folios, you must associate a Posting Code to every Add-on item. You can do it at Setup -> Add-Ons. Open the Add-On Item details window and set the codes under the Financial Settings tab
Associate Posting Codes to Rate Groups
In order for the Night Audit process to post room charges to the folios, you must associate a Posting Code to every Rate Group. If you have Applicable Fees set up in your account, you must associate a Posting Code to the fees as well. You can set this globally (to all Rate Groups at […]
Payment Type Codes
Payment types are used to process a payment to a folio. Typical examples are: Cash, Visa, Master, Amex, Diners, Direct Bill (if you allow credit to any A/R account). First, choose the approperiate Code Type for each code. OnRes supports the following code types. You can set it to OTHER for any unsupported types. CASH, DEBIT, CHEQ, […]
Accounts Receivable Accounts
Accounts Receivable Accounts identify companies and travel agents that have been deemed credit worthy by the hotel. Once the A/R account has been created, the A/R Account ID is attached to the company or travel agent profile in Contact Manager. When a reservation is created for which the company or agent has indicated they will […]
Posting Codes
Posting Codes are used to post charges on a folio. Different charges need different codes. Here are some example codes that are typically used: Note: All codes must be letters, numbers, dashes or underscores only, max 15 characters, no space is allowed. To add new code, click on the ‘Add Code’ button. To edit an existing […]
Revenue Types
Revenue Types are used to group Posting Codes for the Management Report. Typical Revenue Types are: Room, F&B, Laundry, Telephony, PayTV, etc, but you can also create more detailed types as needed, such as: Instead of just Room, you can create Corporate Room Revenue, Group Room Revenue, Transient Room Revenue etc. Instead of just F&B, you can go with Room […]
Tax Codes
Set up the Tax Codes at Financial -> Settings page Tax Codes are used to generate tax postings based each time a posting code to which the tax code is attached is used. All taxes will be posted as an additional charge, i.e. they appear as a separate entry in the financial journal and separate […]