The OnRes Blog

From Traditional to Tech-Savvy: Why Hotels Should Move to Cloud PMS?

By: Steve Behrisch , President & CEO

The hospitality industry is one of the most rapidly evolving sectors, with new technologies and trends emerging every day. 

One of the most significant changes that hotels are experiencing is the shift towards cloud-based Property Management Systems (PMS). Cloud PMS hotel software is becoming increasingly popular in the hospitality industry, as it offers numerous benefits that traditional on-premise systems cannot provide.

In this blog, we’ll explore the top reasons why hotels should move to cloud PMS and how it can benefit their business.

1. Enhanced Flexibility

Cloud PMS offers hoteliers enhanced flexibility, allowing them to manage their hotel operations from anywhere at any time. Hoteliers can access real-time data from any device with an internet connection, including smartphones, tablets, and laptops.

This increased mobility enables hoteliers to manage their properties remotely, freeing up time and resources that can be allocated elsewhere.

For instance, if a hotel manager is traveling, they can access the PMS through their mobile device to check the occupancy rates, room availability, and guest information.

They can even make updates or changes to the reservations, ensuring that everything is running smoothly, even when they are not physically present at the property.

2. Improved Efficiency

Cloud PMS can strengthen hotel operations by streamlining administrative tasks, increasing efficiency, and minimizing errors. Hotel staff can enter and manage guest data, bookings, and room assignments quickly and easily, reducing the time and resources required for these tasks. Additionally, the system can generate automated reports, saving staff time and increasing accuracy.

For instance, a cloud-based PMS can automate housekeeping tasks by assigning room cleaning schedules based on check-out times and occupancy.

The housekeeping staff can access the information from their mobile devices and mark the rooms as cleaned once they finish. This eliminates the need for manual tracking and reduces the chance of errors or oversights.

3. Cost Savings

Cloud-based PMS software can be a cost-effective alternative to traditional on-premise systems. There are no expensive upfront hardware costs or ongoing maintenance fees, as the cloud provider takes care of maintenance and upgrades.

Additionally, hotels can pay only for the services they need, making it more cost-effective for small hotels or properties with seasonal occupancy levels.

Moreover, cloud-based PMS software can also save costs on staff training, as the system is typically user-friendly and intuitive. Hotel staff can quickly learn to navigate the system, reducing the need for extensive training or specialized personnel.

4. Scalability

Cloud hotel PMS software is highly scalable, making it ideal for hotels of all sizes. As the hotel grows, the system can easily scale up to meet the needs of the business. The system can also be customized to fit the unique requirements of the property, ensuring that the hotel can provide an excellent guest experience.

For instance, if a hotel is expanding its operations to a new location, the cloud-based PMS can be easily integrated into the new property, allowing for a seamless transition.

Moreover, the system can be customized to accommodate specific needs, such as multiple languages or unique booking requirements.

5. Enhanced Guest Experience

Cloud PMS system enables hotels to manage bookings and guest data, ensuring that guest preferences and requests are met. Additionally, the system can generate automated emails and alerts, keeping guests informed and updated about their stay. By enhancing the guest experience, hotels can improve guest satisfaction, loyalty, and ultimately drive revenue.

#OnResTips: Best practices to improve hotel guest experience. 

For instance, a cloud-based PMS can enable hotels to personalize the guest experience by tracking guest preferences and requests, such as room temperature or preferred amenities.

The system can also automate email notifications, such as booking confirmations and pre-arrival messages, providing guests with valuable information about their stay, such as local attractions, events, and dining options. By providing guests with relevant information and personalized experiences, hotels can improve guest satisfaction, loyalty, and ultimately drive revenue.

6. Improved Data Security

One of the biggest concerns for hotels is data security. Cloud-based PMS software provides improved data security, ensuring that guest information is protected and secure. The system offers built-in security features, such as encryption and access controls, to prevent unauthorized access or data breaches.

More so, cloud-based PMS software provides data backups and disaster recovery capabilities, ensuring that critical data is not lost in the event of a system failure or outage. This eliminates the need for hotels to maintain costly data backup systems or hire IT personnel to manage the backups.

7. Integration with Third-Party Applications

Cloud-based PMS software can integrate seamlessly with third-party applications, providing hotels with access to a range of tools and services.

For instance, the system can integrate with online travel agencies (OTAs), allowing hotels to manage their bookings and inventory from a single platform.

The system can also integrate with revenue management tools, allowing hotels to optimize their pricing strategies and maximize revenue.

The system can also integrate with guest engagement tools, such as guest messaging or loyalty programs, enabling hotels to provide personalized experiences and increase guest satisfaction.

8. Real-Time Reporting and Analytics

Cloud-based PMS software provides real-time reporting and analytics, enabling hotels to track performance and identify areas for improvement. The system can generate reports on occupancy rates, room revenue, guest satisfaction, and more. The reports are customizable, allowing hotels to track the metrics that matter most to their business.

Real-time reporting and analytics enable hotels to make data-driven decisions, optimizing their operations and driving revenue growth. By having access to real-time data, hotels can quickly identify areas for improvement, such as room pricing or marketing strategies.


The hospitality industry is constantly evolving, and technology is playing an increasingly important role in enhancing customer experiences and improving operational efficiency. 

Cloud-based Property Management Systems (PMS) offer a range of benefits to hotels, including cost savings, increased agility, improved data security, and enhanced guest experiences. 

Embracing cloud PMS solutions can help hotels streamline their operations, improve their bottom line, and deliver a better experience to their guests. 

While there may be some initial budget required to move to the cloud, the long-term benefits make it a worthwhile investment for hotels of all sizes. As the industry continues to evolve, it is essential that hotels stay ahead of the curve and adopt new technologies to remain competitive.

Steve Behrisch, President & CEO

Steve joined the OnRes Team as an account rep in 2008 and was promoted to VP of Operations a short time later. In 2011, Steve agreed to purchase OnRes and became President and CEO, and has been steering the ship since; achieving significant milestones such as rebuilding the reservation software from the bottom up, forging new partnerships, doubling the revenue, and much more…
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